Event Planning Guide
Catering/Food Set-up Contact Information
Room Reservation Contact List
- Who do I call to reserve a room on campus, to reserve the Alumni House or to reserve the Beard Building?
- Where can I get a College Facilities Request Form?
Room, Table, & Chair Arrangements
Audio & Visual Needs
- How do I arrange for Audio & Visual equipment?
- What kind of equipment can I reserve?
- Who do I call to arrange to have music played?
Room Decor (flowers, candles, music, religious displays, etc.)
Visitor Parking
Off-Campus Groups Using Campus Facilities
Emergency Contact Information
Tent Rental
Campus Smoking Policy
When to Notify the President's Office, University Police Department or the Publications Office
Fund Raising Policies
Catering/Food Set-up Contact Information
Full Set-up & Delivery
ASC Catering is dedicated to creating the perfect menu and style for your event. To create your exquisite menu, and fashion your matching linens and place settings please contact ASC Catering at 607-753- 4626.
Pick-up Service
Taste to Go is easy to order, easy to enjoy and easy on your budget!
We package Taste to Go orders so that you can easily pick them up and transport them to your event.
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Room Reservation Contact List
Prior to ordering catering services, call the person who schedules the room to confirm it is available (see the list below). Fill out the College Facilities Request Form and send it to scheduling person. Make sure you get a signed confirmation back.
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Contact Campus Activities at (607) 753-2321. Corey Union, Room 406
While at the ASC Catering office, request a form.
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Room, Table, & Chair Arrangements
In the Special Services/Arrangements section of the College Facilities Request Form indicate the following information:
- the number of chairs, tables, coat racks, and waste basket needed
- if you need a piano, blackboard, podium with sound, risers, and any other items
On the College Facilities Request Form draw a diagram of your room set-up.
Call the supervising janitor in charge of setting up your room to confirm your room arrangement. The Faculty Staff Directory contains a complete list of supervising custodians by building. In the pdf document search custodians.
On the day or your event, show-up early to check your room set-up.
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Audio & Visual Needs
| Building | |
| Corey Union & Brown Auditorium, Old Main | Fill out the Audio Visual Requests section of the College Facilities Request Form. Contact Campus Activities at (607) 753-2321 one week prior to your event to confirm your equipment reservation. |
| All Other Buildings on Campus | Fill out the Audio Visual Requests section of the College Facilities Request Form. Contact Classroom Media Services at (607) 753-4799 to reserve your equipment. One week prior to your event call to confirm your equipment reservation. |
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Available Rentable Electronics
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Contact/ Website for Sonny King
Philly C’s DJ Service 607-745-3078
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Room Decor (flowers, candles, music, religious displays, etc.)
Flowers
The décor of your venue is important to the overall feel to your conference or meeting. If it's flowers you require, ASC Catering can take care of the ordering for you. We have a preferred local florist and can handle all of your floral needs! We offer competitive pricing on the highest quality arrangements.
Decor
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Visitor Parking
Contact the University Police Departmet. Click Here for Instructions
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Off-Campus Groups Using Campus Facilities
Please refer to Chapter 440 of the College Handbook
CHAPTER 440: Policies for the Use of College Facilities
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Emergency Contact Information
Call University Police
From a campus phone dial 2111.
From a cell phone dial (607) 753-2111
EMERGENCY CONTACT BUILDING ADMINISTATORS
Building Administrator Extension
Academic/Operations Buildings
Main Street SUNY Cortland Adam Megivern x4270
Bowers Hall John Sternfeld x2410
Brauer Education Center Jack Sheltmire x5487
Brockway Hall Ray Franco x2518
Chemical Management Facility Amy Twiss x2981
Corey Union Michael Whitlock x2321
Cornish/Education/Van Hoesen Andrea Lachance x2706
Dowd Fine Arts Center Charles Heasley x4190
Heating Plant William Robertson x2121
Hoxie Gorge Larry Klotz x2709
Lusk Field House Jesse Adams x4229
McDonald Building Regina Grantham x5037
Memorial Library Gail Wood x2221
Miller Building Mark Yacavone x4711
Moffett Building Bonni Hodges x4225
Neubig Hall Bill McNamara x2424
Old Main Bruce Mattingly x4321
Outdoor Education Center Jack Sheltmire x4784
Park Center Jesse Adams x4229
Service Group/Commissary Tim Slack x2101
Sperry Center Lisa Kahle x5793
Stadium Complex Jesse Adams x4229
Studio West Jeffrey Lallas x2214
Winchell Hall Daniel Sidebottom x2501
Residence Halls
Alger Hall Charee Grover x4156
Bishop Hall Heidi Morton x4157
Cheney Hall Sean Sherwood x4150
Clark Hall Amanda Anderson x4153
DeGroat Hall Robyn McMicken x4151
Fitzgerald Hall Jesse Kimmerle x4152
Glass Tower Kevin Brenzel x4165
Hayes Hall Owen Conklin x4155
Hendrick Hall Evan Bigam x4160
Higgins Hall Cheri Skipworth x4159
Randall Hall Janelle McAllister x4154
Shea Hall Steve Canals x4158
Smith and Casey Tower Sarah Unruh x4161
West Campus Apartments Calvin Ruthven x4164
Whitaker Hall Amber Wade x4163
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Tent Rental
ASC Catering Office 753-4626
Gary Michales 753-7174
Hillside Tent Rentals 749-8839
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Campus Smoking Policy
The State University of New York College at Cortland is a tobacco-free campus. Use of tobacco products is strictly prohibited in all campus buildings including the Outdoor Education Center at Raquette Lake, on the grounds, and in all motorized fleet vehicles.
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When to Notify the President's Office, University Police Department or the Publications Office
If this is an academic event, contact the Registrar's office at (607) 753-4702.
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Fund Raising Policies
Please refer to chapter 481 of the College Handbook
CHAPTER 481: Fundraising Policy Regarding Campus-Related Organizations
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